Contestable Waste Minimisation Fund

If you have an idea or project that could prevent, reduce, reuse or recycle waste, then you could be eligible for a financial boost from the Council this year. The Contestable Waste Minimisation Fund has $50,000 a year from the government’s National Waste Levy to fund projects promoting or achieving waste minimisation in the city.

APPLICATIONS FOR 2018 FUNDING OPEN 9 OCTOBER TO 19 NOVEMBER

The aim of the Waste Minimisation Fund (WMF) is to support waste minimisation projects which encourage community participation and education and/or benefit Hamiltonians and lead to long-term waste minimisation action and behaviour change.

Supporting projects with this aim will help reduce waste to landfill and help achieve Hamilton’s Waste Plan.

The Fund is open to community groups, businesses, Iwi/Maaori organisations, educational institutions and other community-based organisations operating within Hamilton or whose aims and outcomes are for the benefit of the Hamilton community.

The fund has $50,000 to distribute annually, with one funding round per year. Applicants can apply for either:

  1. Standard funding – minimum $1000 maximum $5000.
  2. Special projects – minimum $5000 maximum $15,000.

The Fund is contestable and each application will be assessed on its merits on a case-by-case basis by the Application Assessment Panel.

Application Form

Please note: This ‘SmartyGrants’ funding management tool has been developed by ‘Our Community’ through its best practice grants management division, the Australian Institute of Grants Management (AIGM). All forms meet the web content accessibility guidelines version 2.0 published by the World Wide Web Consortium, meaning they are accessible to people using screen readers and other adaptive technology. Any data submitted as part of a Hamilton City Council/Creative Waikato funding application is only available to the Council and Creative Waikato. It is a cloud based tool that meets all requirements for information security and privacy.

Applicants should read the Application Guidelines below and be familiar with the Council’s Waste Management and Minimisation Plan before completing this online form.

The information provided in this form will be used to assess your application. Please ensure you answer all questions in full to avoid delays in your application.

Please make sure you include all requested attachments and clearly identify all additional material.

WHO CAN APPLY?

The Fund is open to community groups, businesses, Iwi/Maaori organisations, educational institutions and other community-based organisations operating within the Hamilton city boundary. Organisations/groups from outside the city boundary can still apply if their project aims and the outcomes are for the benefit of Hamilton.

APPLICATION GUIDELINES

Applications for the contestable waste minimisation fund must:

  • Focus on the reduction of waste.
  • Focus on re-use, recycling and recovery of waste and diverted materials.
  • Lead to measurable waste minimisation outcomes.
  • Take place within Hamilton or be for the benefit of Hamilton. Result in new waste minimisation activity, either by implementing new initiatives or expanding the scope/coverage of existing activities.
  • Be completed within 12 months of the Council offering applicants a grant award.
  • Must be from a legal entity or fall under an umbrella legal entity.

Applicants should note:

  • The Council cannot commit to ongoing financial support. A successful application and subsequent award of a grant does not guarantee any future grant award being made to the recipient.
  • The scope of the Fund includes education projects that promote waste minimisation activity only but not general environmental education programmes.
  • Projects that focus on waste disposal or on the treatment of waste for disposal are not eligible for funding.
  • Funding is not for ongoing financial support of existing activities or for the running costs of existing activities of organisations or businesses.

All decisions made by the Council relating to a funding application will be final. Recipients may submit an application to a future funding round provided they have submitted a completed accountability form in respect to any previous project for which they have received contestable waste minimisation funding from the Council.

The Ministry for the Environment also offers funding through their central contestable waste fund and applicants applying to this fund may also apply to the Council Fund. In this way, the Council’s Fund can encourage and support the development of high-quality waste minimisation projects in Hamilton.

TYPES OF PROJECTS THAT ARE ELIGIBLE FOR FUNDING

Hamilton City become recognised as a national leader in the minimisation of waste and ensure that innovative and sound waste management practices underpin the City’s environmental, social, economic and cultural well-being

The following list provides examples of acceptable activities:

  • Feasibility studies.
  • Materials and equipment.
  • Skills development.
  • Trials and pilot programmes.
  • Education programmes.
  • Workshops, neighbourhood meetings, events, neighbourhood mentoring and social learning.
  • Monitoring and surveys.
  • Project execution/implementation costs.
  • Research and development not aimed at supporting the attainment of a qualification.

RECOMMENDED ATTRIBUTES

  • Projects that achieve long-term benefits after the completion of the project and promote long-term behaviour change.
  • Projects that see business partnering with the community.
  • Projects developed in consultation with other bodies carrying out waste-related activities.
  • Projects designed to be ongoing and become self-supporting.

PROJECTS YOU WOULD NOT RECEIVE FUNDING FOR

Projects that meet the following are not eligible for funding are those that are:

  • Not aligned to the vision, strategic objectives and guiding principles of the Waste Plan.
  • Do not involve waste generated from within Hamilton.
  • Historic projects where the funding sought is for work already completed.
  • Servicing debt.
  • Activities which replicate other projects or pilots programmes with no expansion in the scope or coverage of existing activities.

FILLING OUT THE APPLICATION FORM

Application forms are to be completed and submitted using the online form.

  • Please make sure you answer all questions on the application form, as failure to do so may lead to a delay in processing your application.
  • Please make sure you include all requested attachments and clearly identify all additional material.
  • Applicants are required to supply evidence of the costs for which they are applying. This includes quotations, copies of product advertisements for which funding is sought, reports and budgets, etc. Verbal quotes are not accepted.
  • If applicants are GST registered, GST must not be included in the breakdown of project costs. If applicants are not GST registered, Council will make the necessary adjustments to the funding application.
  • Please complete the checklist at the end of the form to make sure you have included all of the necessary information.

AWARD OF GRANT AND REPORTING REQUIREMENTS

Successful applicants are required to provide:

  • a bank account and prove their financial stability through annual or audited accounts
  • a signed confirmation stating that applicants will finish the project and supply mid- and end-of-project progress reports before grants are awarded.

Please note, where outcomes and measurable benefits can only be observed after twelve months, an additional completion report may also be required at the most appropriate time in consultation with the applicant.

ONCE YOU HAVE SENT IN YOUR APPLICATION FORM

Once the Council has received your application form, you will receive an acknowledgement email from us.

Your application will then be assessed by an Application Assessment Panel against the assessment criteria set out in below.

The panel comprises of four members (two Council staff members and two external community members selected by Council staff in collaboration with the chair of the Council’s Sustainability Working Group from expressions of interest received from the community).

The panel will make recommendations as to successful applicants and award amounts in the form of a report which will go to senior management.

All applicants will then be advised in writing.

APPLICATION ASSESSMENT CRITERIA

The following core criteria will be used to assess all applications.

STRATEGIC ALIGNMENT

Projects must align with the vision, objectives and guiding principles of the Council’s Waste Management and Minimisation Plan 2012.

WASTE MINIMISATION

Projects must reduce waste to landfill and/or target priority waste streams.

COMMUNITY PARTICIPATION AND/OR COMMUNITY BENEFIT

Projects should encourage community participation and education.
Projects must result in tangible community benefit.

EFFECTIVENESS

Projects must reduce harm to the environment.
Projects should be designed to be ongoing and become self-supporting.
Project proposals which seek to build on existing initiatives must show clearly how they will add extra value and further progress the initiative.
Projects must not undermine existing initiatives or other funded proposals.

QUALITY

The objectives of the project must be clear.
The objectives must be measurable.
The project must demonstrate the likelihood of success.

MORE INFORMATION

Should you require further information or wish to discuss any aspect of your application form prior to sending it to the Council, please contact our Waste Minimisation Advisor on 07 838 6538 or send your query to wasteminimisation@hcc.govt.nz.

RECOMMENDED ATTRIBUTES

  • Projects that achieve long term benefits after the completion of the project and promote long term behaviour change
  • Projects that see business partnering with the community
  • Projects developed in consultation with other bodies carrying out waste related activities
  • Projects designed to be ongoing and become self supporting

FILLING OUT THE APPLICATION FORM

Application forms are to be completed and submitted using the online form.

  • Please ensure you have read these guidelines before completing the application form
  • Please make sure you answer all questions on the application form as failure to do so may lead to a delay in processing your application
  • Please make sure you include all requested attachments and clearly identify all additional material
  • Applicants are required to supply evidence of the costs for which they are applying. This includes quotations, copies of product advertisements for which funding is sought, reports and budgets etc. Verbal quotes are not accepted
  • If applicants are GST registered, GST must not be included in the breakdown of project costs. If applicants are not GST registered, Council will make the necessary adjustments to the funding application
  • Please complete the checklist at the end of the form to make sure you have included all of the necessary information

AWARD OF GRANT AND REPORTING REQUIREMENTS

  • Successful applicants are required to provide a bank account and prove their financial stability through annual or audited accounts
  • A signed confirmation stating that applicants will finish the project and supply mid and end of project progress reports is also required to be completed and returned before grants are awarded
  • Please note, where outcomes and measurable benefits can only be observed after twelve months, an additional completion report may also be required at the most appropriate time in consultation with the applicant

ONCE YOU HAVE SENT IN YOUR APPLICATION FORM

  • Once we have received your application form, you will receive an acknowledgement email
  • Your application will then be assessed by the voluntary Application Assessment Panel against the assessment criteria in Section 11 below.
  • The panel comprises three members, one council staff member and two external community members selected by council staff in collaboration with the chair of Council’s Sustainability Working Group from expressions of interest received from the community.
  • The panel will make recommendations as to successful applicants and award amounts in the form of a report which will go to senior management and then the committee.
  • All applicants will then be advised in writing.
  • Successful applicants will be required to sign a declaration confirming they will complete the project and commit to providing Council with a mid and end of project progress report (and post 12 month report if applicable) before grants are awarded; further details will be provided in the letter sent out to successful applicants.

APPLICATION ASSESSMENT CRITERIA

The following core criteria will be used to assess all applications:

STRATEGIC ALIGNMENT

Projects must align with the vision, objectives and guiding principles of Hamilton City Council’s Waste Management and Minimisation Plan 2012.

WASTE MINIMISATION

Projects must reduce waste to landfill and/or target priority waste streams.

COMMUNITY PARTICIPATION AND / OR COMMUNITY BENEFIT

Projects should encourage community participation and education.
Projects must result in tangible community benefit.

EFFECTIVENESS

Projects must reduce harm to the environment.
Projects should be designed to be ongoing and become self-supporting.
Project proposals which seek to build on existing initiatives must show clearly how they will add extra value and further progress the initiative.
Projects must not undermine existing initiatives or other funded proposals.

QUALITY

The objectives of the project must be clear.
The objectives must be measurable.
The project must demonstrate the likelihood of success.

MORE INFORMATION

Should you require further information or wish to discuss any aspect of your application form prior to sending it to the Council, please contact the Waste Minimisation Advisor on 07 838 6538 or send your query to wasteminimisation@hcc.govt.nz